1. Name: The name of The Association shall be Biggleswade & Hitchin A.A. Ltd (hereafter referred to as ‘The Association’) a company limited by guarantee with its registered office at 52 Chapman Way, Eynesbury, St Neots PE19 2HD.
2. Aims: The aims of The Association shall be to provide and continuously improve angling facilities for its members, to promote fair angling, to cultivate good feeling amongst anglers, to protect the rights of anglers and the property of riparian owners and farmers.
a) The affairs of The Association shall be conducted by a Board elected at Annual General meetings and consisting of a President, Vice Presidents, Chairman, Vice Chairman, Secretary, Treasurer, Match Secretary, Minute Secretary, Membership Secretary, Night Permit Secretary, Fisheries Officer and up to nine Ordinary or Life Members who must all be members of the Association.
The President and Vice Presidents shall be elected annually.
All other Board members shall be elected for three-year terms with the elections staggered as follows: –
Year 1: Chairman, Treasurer, three Ordinary or Life Members.
Year 2: Vice Chairman, Membership Secretary, Night Permit Secretary, three Ordinary or Life Members.
Year 3: Secretary, Minute Secretary, Match Secretary, Fisheries Officer,
three Ordinary or Life Members.
In the event of a Board member failing to complete their elected term, for whatever reason, a successor will be elected at the next AGM, for the remainder of that term, or co-opted if for less than a full year.
b) All members of the Board shall have voting power with the presiding Board member having a second or casting vote.
c) Five Board members, which must include Chairman (or Vice Chairman), Treasurer, Company Secretary and at least one trustee shall constitute a quorum.
d) The Trustees may at the same time hold any other Board positions in the Association other than that of Treasurer.
e) The Board shall have all necessary power to effect efficient management including the power to make by-laws providing these do not conflict with the existing Association rules.
f) The Board shall have the power to appoint sub-committees, as it deems necessary and to decide their terms of reference and constitution.
g) Any member of the Board other than the President, or a Vice President failing to attend three consecutive meetings shall cease to be a member of the Board of the Association unless he or she sends in an acceptable written explanation within one calendar month of such non-attendance.
h) Board members shall be entitled to free membership of the Association after completion of each year’s tenure of office.
a) No nominations for membership of the Board will be valid unless the nominee and proposer have held full membership for twelve months prior to nomination.
b) It is a condition of membership of the Board that each member elected shall share in the work of management, as delegated, or in work on the Association’s waters according to his ability and aptitude.
c) The Match Committee will be responsible to the Board, meet regularly, appoint its own Chairman, keep records and, through the Match Secretary, make a report at each meeting of the Board.
d) An Auditor shall be appointed by the Board to audit the accounts of the Association.
e) No member under eighteen years of age shall vote on any matters.
f) A Fisheries Officer shall be appointed at the Annual General Meeting to be accountable to the Board for all issues of fishery management and development.
a) There shall not be less than two or more than three Trustees of the Association.
b) The Trustees are J Hutchinson N Sampson and P Currell (Snr).
c) Trustees shall hold office until death or resignation, or until removed by a resolution of the Board.
d) Appointment or replacement of Trustees shall be by the Board.
e) All property of the Association (except cash which will be under the control of the Treasurer), including leases and fishing leases, shall be vested in the Trustees to be dealt with by them, as the Board shall from time to time by resolution direct.
a) Applications for membership or renewal of membership may be made in writing, (enclosing a S.A.E.) to the Membership Secretary. However, the Membership Secretary may make additional arrangements as approved by the Board.
b) The annual subscription rates shall be decided by the Board on an annual basis. The rates for the forthcoming year shall be informed to the members at the Annual General Meeting.
c) Should the membership of any element of the Association become full, the new members will only be accepted when vacancies arise.
d) The membership year is from June 16th to the following June 15th inclusive.
7. LIFE MEMBERSHIP
The Association may award Life Membership as it deems fit. This will be by nomination to the Board in writing, for its approval, at least eight weeks before the Annual General Meeting and election at Annual General Meetings with a two-thirds majority being necessary to carry. The award of Life Membership will normally be in recognition of exceptional service or support.
All members are expected to behave in a fit and proper manner when their behaviour can be connected with the Association. Any member reported or found to be bringing the Association into disrepute, or causing damage to assets held by the Association, riparian owners or farmers; will have their behaviour considered by The Board, possibly resulting in disciplinary action.
All Trustees, Board members, Ordinary or Life members acting officially on behalf of the Association shall be indemnified against all personal liability for such action under the Association’s Limited status to the sum of £1 of their membership fee.
All monies, securities, deeds, etc shall be normally kept with the Association’s bankers/solicitors, who shall be decided by the Board. All cheques shall be signed by any two of three signatories appointed by the Board.
The Treasurer shall present audited financial statements for the preceding complete year plus a report to date on the current year to the Annual General Meeting and otherwise as directed by the Board.
The Association’s Financial Year shall be from June 16th to the following June 15th inclusive.
11. SPECIAL GENERAL MEETING
A Special General Meeting may be called at any time by the Board or by the requisition of not less than twenty five members in writing giving 28 days notice through the Secretary.
Only business named will be dealt with and all resolutions will require a two-thirds majority of those present and voting to carry.
12. ANNUAL GENERAL MEETING
The Annual General Meeting of the Association shall be held between March 14th and the end of April, the precise date and venue to be decided by the Board and published to the membership.
The Constitution and any other Association Rules may only be amended at an Annual General or Special General Meeting. Any proposed rule changes must have a proposer and a seconder, both of whom should be present at the Meeting for the proposition to be heard, and must be submitted to the Secretary at least 28 days prior to the Meeting. Propositions will be carried if a majority of two-thirds of the voting membership present approve.
Business, other than that on the official agenda, will only be conducted at the discretion of the Chairman. All members shall be required to be in possession of their current membership book in order to vote
No Board member of the Association may at the same time hold a position with any other angling association, except with the express permission of the Board.